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Policy

Last updated [March 1rst  2022]

Our Privacy Policy forms part of and must be read in conjunction with, website Terms and Conditions. We reserve the right to change this Privacy Policy at any time.

We respect the privacy of our users and every person who visits our sites www.nshelter.org. Here, Nutifafa Shelter refers to as (“we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy or our practices with regards to your personal information, please contact us at contact@nshelter.org.

When you visit our website www.nshelter.org (“Site”) and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy notice, we describe our privacy policy. We seek to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have concerning it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue the use of our site and our services.

This privacy policy applies to all information collected through our website, and/or any related services, sales, marketing, or events (we refer to them collectively in this privacy policy as the “Site“).  

ABOUT US

NUTIFAFA SHELTER (NSHELTER) is an initiative of youth volunteers for social development non-profit .It intervenes in the prevention and fight against chronic diseases such as cancer, education, improvement of the living conditions of children and young people whose parents suffer from cancer or have died from cancer, raise awareness about the disease cancer especially in women and girls.

We are located in the United States and in West Africa

Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us.  

 

 

 

  1. WHAT INFORMATION DO WE COLLECT?

The personal information you disclose to us

We collect personal information that you voluntarily provide to us when registering with us, expressing an interest in obtaining information about us or our services, when participating in activities on the Site, or otherwise contacting us.

The personal information that we collect depends on the context of your interactions with us and the Site, the choices you make, and the Services and features you use. The personal information we collect can include the following:

Name and Contact Data. We collect your first and last name, email address,and other similar contact data.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Site. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser, and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Site and other technical information.  If you access our site with your mobile device, we may automatically collect device information (such as your mobile device ID, model, and manufacturer), operating system, version information, and IP address. This information is primarily needed to maintain the security and operation of our Site, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our Cookie Policy.

Information collected from other Sources

We may obtain information about you from other sources, such as public databases, joint marketing partners, social media platforms (such as Facebook), as well as from other third parties.

  1. HOW DO WE USE YOUR INFORMATION?

We use your personal information for these purposes in reliance on our legitimate business interests (“Business Purposes”), to enter into or perform a contract with you (“Contractual”), with your consent (“Consent”), and/or for compliance with our legal obligations (“Legal Reasons”). We indicate the specific processing grounds, we rely on next to each purpose listed below.  

We use the information we collect or receive:  

  • To send administrative information to you for our business purposes, and/or for legal reasons. We may use your personal information to send you a product, service, and new feature information, and/or information about changes to our terms, conditions, and policies.
  • Request Feedback for our Business Purposes and/or with your Consent. We may use your information to request feedback and to contact you about your use of our Site.
  • To protect our Site for Business Purposes and/or Legal Reasons.  We may use your information as part of our effort to keep our Site safe and secure (for example, for fraud monitoring and prevention).
  • To enable user-to-user communications with your consent. We may use your information to enable user-to-user communications with each user’s consent.
  • To enforce our terms, conditions, and policies for our business purposes and as legally required.
  • To respond to legal requests and prevent harm as legally required. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
  • Google Analytics. We may also use Google Analytics and Google Analytics Demographics and Interest Reporting to collect information regarding visitor behavior and visitor demographics on some of our Services and to develop website content.
  • For other Business Purposes. We may use your information for other Business Purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and evaluating and improve our Site, products, services, marketing, and experience.
  1. WILL YOUR INFORMATION BE SHARED WITH ANYONE?

We only share and disclose your information in the following situations:

  • Compliance with Laws. We may disclose your information where we are legally required to do so to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal processes, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
  • Vital Interests and Legal Rights. We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
  • Vendors, Consultants, and Other Third-Party Service Providers. We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work.
  • Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
  • Third-Party Advertisers. We may use third-party advertising companies to serve ads when you visit the Site. These companies may use information about your visits to our Site and other websites that are contained in web cookies and other tracking technologies to provide advertisements about goods and services of interest to you.
  • Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy policy. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
  • Business Partners. We may share your information with our business partners to offer you certain products, services, or promotions.
  • With your Consent. We may disclose your personal information for any other purpose with your consent.
  • Other Users. When you share personal information (for example, by posting comments, contributions, or other content to the Site) or otherwise interact with the public areas of the Site, such personal information may be viewed by all users and may be publicly distributed outside the Site in perpetuity.
  1. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy.

  1. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

We will not transfer your personal information to an overseas recipient.

  1. WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?

The Site may contain advertisements from third parties that are not affiliated with us and which may link to other websites, online services, or mobile applications. We cannot guarantee the safety and privacy of data you provide to any third parties. Any data collected by third parties is not covered by this privacy policy. We are not responsible for the content or privacy and security practices and policies of any third parties, including other websites, services, or applications that may be linked to or from the Site. You should review the policies of such third parties and contact them directly to respond to your questions.

  1. HOW LONG DO WE KEEP YOUR INFORMATION?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

  1. HOW DO WE KEEP YOUR INFORMATION SAFE?

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, the transmission of personal information to and from our Site is at your own risk. You should only access the services within a secure environment.

  1. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly solicit data from or market to children under 18 years of age.  By using the Site, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Site.  If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to promptly delete such data from our records.  If you become aware of any data we have collected from children under age 18, please contact us at contact@nshelter.org.

  1. GDPR ENTITLEMENT

EU General Data Protection Regulation (GDPR) has provided the below rights to the EU residents:

Right to information – The purposes of processing Personal Information and the rights of the individual.

Right to access the Personal Information that is processed.

Right to erasure (”Right to be forgotten”).

Right to rectification.

Right to restriction of the processing.

Right to object (opt-out) to process.

EU residents can exercise these rights by raising a request directly to contact@nshelter.org

  1. WHAT ARE YOUR PRIVACY RIGHTS?

.Personal Information

You may at any time review or change the information by:

  • Contacting us using the contact information provided below

We may change or delete your personal information, upon your request to change or delete your information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use, and/or comply with legal requirements.

Opt-Out (RIGHT TO RESTRICT PROCESSING)

General

You have the right to opt-out of certain uses and disclosures of your Personal Information. Where you have consented to us for the Processing of your Personal Information, you may withdraw that consent at any time and opt-out to further Processing by contacting contact@nshelter.org. Even if you opt-out, we may still collect and use non-Personal Information regarding your activities on our Services and/or information from the advertisements on Third-Party websites for non-interest-based advertising purposes, such as to determine the effectiveness of the advertisements.

Email and Telephone Communications

We may also send you certain non-promotional communications regarding our Services and you will not be able to opt-out of those communications (e.g., communications regarding updates to our Terms or this Privacy Policy).

Cookies and similar technologies

 Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Site.

Mobile devices

We may occasionally send you a push notification. You may at any time opt-out from receiving these types of communications by changing the settings on your mobile device. We may also collect location-based information if you use our website. You may optout of this collection by changing the settings on your mobile device.

“Do Not Track”

Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. DNT is a way for users to inform websites and services that they do not want certain information about their webpage visits collected over time and across websites or online services. Please note that we do not respond to or honor DNT signals or similar mechanisms transmitted by web browsers.

Cookies and Interest-Based Advertising

As noted above, you may stop or restrict the placement of cookies on your computer or remove them from your browser by adjusting your web browser preferences. Please note that cookie-based opt-outs are not effective for mobile applications, including our App. However, on many mobile devices, App users may optout of certain mobile ads via their device settings.

Opting out of email marketing: You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration. You can also opt-out by:

  • Contacting us using the contact information provided below.
  1. COPPA – Children’s Online Privacy Policy

Website www.nshelter.orgis focused on ensuring the security of children’s visiting this site. This Children’s Online Privacy Policy clarifies our information gathering, disclosure, and parental consent practices concerning personal information provided by children under the age of 13 (“child” or “children”), and uses terms that are defined in our Privacy Policy.

Collection of Information, Use of it and Communication with Parents

Children can inspect the site and can assess and print content without giving any individual data other than the automatic collection of device ”persistent identifiers,” examined in more detail beneath. This site just gathers limited individual data. In the event, the data gathered does not permit contact with him or her or his or her gadget (counting, for instance, collected data), we may utilize and uncover it for any reason, to the degree allowed by applicable law.

Personally Identifiable Information

In keeping with the Children’s Online Privacy Protection Act of 1998, we do not knowingly collect personally identifiable information from children under the age of 13 without prior verifiable parental consent. If we learn that we have collected such personal information without parental consent, we will delete that information from our records.

Persistent Identifiers

At the point when children collaborate with the site, certain technical data may consequently be gathered, both to make our site more interesting and helpful and for different internal purposes identified with our business. Examples of data that is automatically gathered include the type of computer operating system, the device’s IP address or mobile device identifier, the web browser, the frequency with which the child visits various parts of our site, and information regarding the online or mobile service provider. This data is gathered utilizing techniques, for example, flash cookies, web beacons, and other unique identifiers (which we define under the ”Cookies and Other Technologies” section of our general Privacy Policy). This data might be gathered by us or by a third party. Persistent identifier information is used by this website for the sole purpose of providing support for our internal operations, including to:

Ensure that the site functions properly; Enable us to conduct research and analysis to understand, address, and improve the use and performance of the site; and Diagnose and respond to problems.

How Parents may Raise Questions and Concerns?

If a parent has any questions or concerns about his or her child’s use of the site, we encourage the parent to contact us at contact@nshelter.org.

  1. CALIFORNIA PRIVACY RIGHTS

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.

ACCESS AND DATA PORTABILITY RIGHTS

You have the right to request that we disclose certain information to you about our collection and use of your Personal Information over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you:

  • The categories of Personal Information we collected about you.
  • The categories of sources for the Personal Information we collected about you.
  • Our business or commercial purpose for collecting or selling that Personal Information.
  • The categories of third parties with whom we share that Personal Information.
  • The specific pieces of Personal Information we collected about you (also called a data portability request).
  • If we sold or disclosed your Personal Information for a business purpose, two separate lists disclosing (i) sales, identifying the Personal Information categories that each category of recipient purchased; and (ii) disclosures for a business purpose, identifying the Personal Information categories that each category of recipient obtained.

 

DELETION REQUEST RIGHTS

You have the right to request that websitedelete your Personal Information, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your Personal Information from our records, unless an exception applies.

We may deny your deletion request if retaining the information is necessary for us or our service provider(s) to:

  • Complete the transaction for which we collected the Personal Information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.
  • Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity (including fraudulent user-generated content such as product reviews), or prosecute those responsible for such activities.
  • Debug products to identify and repair errors that impair existing intended functionality.
  • Exercise a right provided for by law.
  • Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et. seq.).
  • Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information’s deletion may likely render impossible or seriously impair the research’s achievement if you previously provided informed consent.
  • Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.
  • Comply with a legal obligation.
  • Make other internal and lawful uses of that information that are compatible with the context in which you provided it.

EXERCISING ACCESS, DATA PORTABILITY, AND DELETION RIGHTS

To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by sending us a message on our website. Only you, or a person registered with the California Secretary of State that you authorize to act on your behalf, may make a verifiable consumer request related to your Personal Information. You may also make a verifiable consumer request on behalf of your minor child.

You may only make a verifiable consumer request for access or data portability twice within 12 months. The verifiable consumer request must:

  • Provide sufficient information that allows us to reasonably verify you are the person about whom we collected Personal Information or an authorized representative.
  • Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with Personal Information if we cannot verify your identity or authority to make the request and confirm the Personal Information relates to you.

We will only use Personal Information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request.

Response Timing and Format

We try to respond to a verifiable consumer request within forty-five (45) days of its receipt. If we require more time, we will inform you of the reason and extension period in writing.

We will deliver our written response by mail or electronically, at your option.

Any disclosures we provide will only cover the 12 months preceding the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your Personal Information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance, specifically by electronic mail communication.

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

 

OPT-OUT AND OPT-IN RIGHTS

If you are 16 years of age or older, you have the right to direct us to not sell your Personal Information at any time (the “right to opt-out”). We do not sell the Personal Information of consumers we know are less than 16 years of age, unless we receive affirmative authorization (the “right to opt-in”) from either the consumer who is between 13 and 16 years of age or the parent or guardian of a consumer less than 13 years of age. Consumers who opt-in to Personal Information sales may opt-out of future sales at any time.

You can exercise the right to opt-out, you (or your authorized representative) may submit a request to us at email:  contact@nshelter.org.

We will only use Personal Information provided in an opt-out request to review and comply with the request.

 

 

NON-DISCRIMINATION

We will not discriminate against you for exercising any of your CCPA rights. However, note that many features of our website, our products, or our services will not function without your Personal Information. Unless permitted by the CCPA, we will not:

  • Deny your goods or services.
  • Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
  • Provide you with a different level or quality of goods or services.
  • Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.

However, we may offer you certain financial incentives permitted by the CCPA that can result in different prices, rates, or quality levels. Any CCPA-permitted financial incentive we offer will reasonably relate to your Personal Information’s value and contain written terms that describe the program’s material aspects. Participation in a financial incentive program requires your prior opt-in consent, which you may revoke at any time.

California’s “Shine the Light” law (Civil Code Section § 1798.83) permits users of our website that are California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. To make such a request, please send us an electronic message through our website or write us at our email address listed on our webpage.

  1. DO WE MAKE UPDATES TO THIS POLICY?

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

  1. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

If you have questions or comments about this policy, email us at contact@nshelter.org

NShelter Parental/Guardian Consent Form

Tutoring Sessions for Children of Parents Affected by Cancer

1. General Information

I, the undersigned parent/guardian, hereby give permission for my child to participate in the tutoring program facilitated by NShelter at the local library chose on the registration form. I understand that this program is offered free of charge to children whose parents or guardians are affected by cancer, and is conducted by university students and retired school teachers volunteering their time to provide academic support.

2. Program Overview

The tutoring sessions will take place in a designated conference room at the local library during after-school hours. The program may cover a variety of academic subjects, and sessions are designed to support students in achieving their educational goals. The specific schedule will be arranged between NShelter and myself, with consideration of my child’s availability.

3. Permission for Participation

I understand that:

  • Participation in the program is voluntary, and I may withdraw my child at any time by notifying NShelter.
  • My child will be attending the sessions under the supervision of qualified tutors and volunteers.
  • While the program aims to enhance my child’s learning experience, I acknowledge that NShelter does not guarantee any specific academic results.

4. Consent to Contact and Scheduling

I agree to provide accurate contact information and understand that Nshelter may contact me via phone, email, or other methods to:

  • Confirm or modify session schedules.
  • Discuss my child’s academic progress.
  • Notify me of any issues, emergencies, or changes in the program.

I agree that my child will be available for the scheduled tutoring sessions and will notify Nshelter in advance if my child cannot attend a session.

5. Transportation Arrangements

I understand that I am responsible for transporting my child to and from the tutoring sessions, or arranging safe and reliable transportation NShelter and the library are not responsible for any incidents that occur during transportation to and from the sessions.

6. Health Information and Emergency Contact

I agree to provide any relevant health information about my child that may be necessary for the tutors to know, such as allergies, medical conditions, or special needs. In the event of a medical emergency, I authorize NShelter to seek necessary medical treatment for my child.

7. Consent to Use of Photos or Videos

I understand that photos or videos of the tutoring sessions may be taken for promotional purposes (e.g., on the organization’s website or social media). I hereby give my consent for my child to be photographed or recorded during program activities for these purposes. (Please check the appropriate box below.)

  • I consent to the use of photos/videos of my child for promotional purposes.

8. Code of Conduct


I understand that my child is expected to behave respectfully and adhere to the program’s code of conduct, as well as the rules set by the library. If my child fails to comply with these rules NShelter reserves the right to remove my child from the program.

9. Consent and Acknowledgment

I, the undersigned parent/guardian, acknowledge that I have read and understood the terms outlined in this Consent Form. I agree to allow my child to participate in the tutoring program, and I understand the expectations and responsibilities set forth herein.

NShelter Liability Waiver and Release Form

Effective Date: [Date of Signature]

Program Name: Tutoring
Location: Oconee County Library / Central Pickens Library
Tutoring Sessions for Children of Parents Affected by Cancer


This Liability Waiver and Release Form is entered into by the undersigned parent/guardian (“Participant”) and Nshelter (“Organization”) as a condition of participation in the tutoring program provided at the library chosen on the registration form and facilitated by NShelter.

1. Acknowledgment of Risks

I, the undersigned parent/guardian, acknowledge and understand that my child’s participation in the tutoring program involves inherent risks, including but not limited to:

  • Personal injury or accidents that may occur during tutoring sessions or while on library premises.
  • Emotional or psychological stress related to tutoring or educational activities.
  • Risks associated with transportation to and from the tutoring sessions (if applicable).

2. Assumption of Responsibility

I, on behalf of myself and my child, voluntarily assume all risks associated with my child’s participation in the tutoring program. I understand that these activities are provided free of charge by [Organization Name], and that my child’s participation is purely voluntary.

3. Waiver and Release of Liability


In consideration of NShelter allowing my child to participate in this program, I hereby release, discharge, and hold harmless Nshelter its employees, volunteers, agents, and representatives from any and all claims, actions, demands, or liabilities that may arise in connection with my child’s participation in the tutoring program, including but not limited to:

  • Injury, illness, or death arising out of participation.
  • Loss or damage to personal property.
  • Any other incident that may occur during participation in the program, whether arising from negligence or otherwise.

This waiver and release extend to [Library Name], its employees, agents, and representatives.

4. Medical Emergency Authorization


In the event of a medical emergency, I authorize NShelter and its representatives to take any necessary action to provide emergency medical treatment to my child, including calling emergency services or taking my child to a medical facility. I understand that any medical costs incurred will be my sole responsibility.

5. Agreement to Follow Program Guidelines

I understand that my child is required to adhere to the guidelines and policies of NShelter and the library hosting the tutoring program. Failure to comply with the rules may result in the dismissal of my child from the program.

6. Governing Law

This Liability Waiver and Release shall be governed by the laws of the State of South Carolina. Any disputes arising from this agreement shall be subject to the exclusive jurisdiction of the courts in [City/ Oconee County], South Carolina.

7. Parental/Guardian Consent and Acknowledgement

I certify that I am the parent or legal guardian of the minor named below and that I have the legal authority to execute this Waiver and Release Form on behalf of my child. By signing this document, I acknowledge that I have read and fully understand its contents and agree to its terms.

8. Signature

NShelter Code of Conduct Agreement

Effective Date: [Signed Date]


Program Name: Tutoring Program Location: [Library Name and Address as chose on the registration form] Tutoring Sessions for Children of Parents Affected by Cancer


NShelter is committed to providing a safe, respectful, and productive environment for all participants, including students, tutors, and volunteers. The following Code of Conduct outlines the expectations for behavior during the tutoring sessions. By signing this document, all participants agree to abide by these guidelines.

1. General Expectations for Students

As a participant in the tutoring program, I understand that:

  • Respect for Others: I will be respectful towards all tutors, volunteers, library staff, and fellow students. Bullying, teasing, or disrespectful behavior will not be tolerated.
  • Punctuality and Attendance: I will arrive on time for all scheduled tutoring sessions. If I am unable to attend, I will notify NShelter or the tutor in advance.
  • Focus and Participation: I will actively participate in the tutoring sessions, pay attention, and put in my best effort. Disruptive behavior or lack of cooperation will result in a warning, and repeated issues may lead to dismissal from the program.

Use of Library Space: I will respect the library’s property, follow all library rules, and use the facilities in a responsible manner. I will not damage library property, and I will help keep the space clean.

  • Electronic Devices: I will not use my phone or any electronic device during tutoring sessions unless it is required for academic purposes or with the tutor’s permission.Dress Code: I will wear appropriate clothing to the tutoring sessions that is neat, clean, and suitable for an academic environment.

 

2. General Expectations for Tutors and Volunteers


As a tutor or volunteer in the tutoring program, I agree to:

  • Professionalism: I will treat students, parents/guardians, and library staff with respect and professionalism at all times. I will refrain from any form of discrimination or harassment.
  • Preparation and Punctuality: I will arrive on time for all tutoring sessions and come prepared with the necessary materials and resources to assist students. If I am unable to attend a session, I will notify NShelter in advance and ensure proper coverage for the session.
  • Positive Learning Environment: I will foster a positive and inclusive learning environment, providing support, encouragement, and guidance to the students. I will be patient and considerate in addressing their academic needs.
  • Boundaries and Safety: I will maintain appropriate boundaries with all students and avoid any inappropriate behavior. I will report any concerns regarding student safety to NShelter or the appropriate authorities.
  • Confidentiality: I will maintain the confidentiality of student information and not share any details about students’ academic performance, personal information, or participation without parental/guardian consent.

 

3. Discipline and Behavioral Issues

  • First Warning: If a participant violates any part of this Code of Conduct, they will receive a verbal warning from the tutor or program administrator.
  • Second Warning: If the behavior continues, a second warning will be issued, and the parent/guardian will be contacted to discuss the issue.
  • Dismissal: If the behavior persists after the second warning, NShelter reserves the right to remove the participant from the program.

 

4. Zero-Tolerance Policy


The following behaviors will result in immediate dismissal from the tutoring program:

  • Violence or Threats: Any form of physical violence, aggressive behavior, or threats toward tutors, volunteers, students, or library staff.
  • Bullying or Harassment: Engaging in bullying, harassment, or discrimination against any individual based on race, gender, religion, sexual orientation, or any other protected characteristic.
  • Substance Use: Possession or use of alcohol, drugs, or other illegal substances during the tutoring sessions or on library property.

 

5. Agreement and Acknowledgement

By signing this document, I acknowledge that I have read and understood the Code of Conduct for NShelter’s tutoring program. I agree to abide by these rules and understand that failure to comply may result in my removal from the program.

Student Acknowledgment

Student Name: __________________________________
Student Signature: __________________________________
Date: __________________________________


Parent/Guardian Acknowledgment

Parent/Guardian Name: __________________________________ Parent/Guardian Signature: __________________________________
Date: __________________________________


Tutor/Volunteer Acknowledgment

Tutor/Volunteer Name: __________________________________ Tutor/Volunteer Signature: __________________________________
Date: __________________________________

Tutoring Privacy Policy

NSHELTER (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information we collect from parents, guardians, students, and tutors who participate in our free tutoring programs. This Privacy Policy outlines how we collect, use, store, and protect your information.

1. Information We Collect

We collect personal information from parents/guardians, students, and tutors to facilitate the tutoring program. This information may include:

  • Parent/Guardian Information: Name, phone number, email address, and relation to the student.
  • Student Information: Name, age, grade, school, and health-related information (if relevant, e.g., parent’s cancer diagnosis).
  • Tutor Information: Name, phone number, email address, academic background, and volunteer status.
  • Session Information: Attendance records, schedules, and academic progress notes.

2. How We Use Your Information

We collect and use this information solely for the following purposes:

  • Program Management: To contact parents/guardians and tutors regarding scheduling, changes, and updates.
  • Student Progress: To track academic progress and customize tutoring sessions.
  • Safety and Emergency Purposes: In case of medical or other emergencies during the sessions.
  • Legal Compliance: To comply with any legal requirements, including state laws and IRS regulations.

3. Information Sharing

We do not sell, trade, or otherwise transfer your personal information to outside parties, except:

  • With Your Consent: If parents/guardians agree to share information (e.g., consent for photo use).
  • With Libraries: Information shared with library staff to reserve rooms and manage scheduling.
  • With Tutors: Information shared with tutors to ensure they can provide personalized support to students.
  • For Legal Purposes: We may share information when required to comply with legal obligations or to protect our rights.

4. Data Security

We take reasonable precautions to protect your personal information. All data is stored securely, and access is limited to authorized personnel only. Security measures include:

  • Encryption: Sensitive data is encrypted when stored or transmitted.
  • Access Control: Only staff and volunteers with a need to know have access to personal information.
  • Third-Party Vendors: Any third-party services we use to manage data (e.g., scheduling tools) are compliant with privacy regulations.

5. Your Rights

Parents and guardians have the following rights concerning the personal information we collect:

  • Access and Correction: You may request access to your child’s personal information and request corrections if needed.
  • Data Deletion: You may request that we delete personal information when your child is no longer participating in the program.
  • Opt-Out: You may opt out of photo or video usage, data collection, or any promotional materials.

6. Children’s Privacy

We comply with the Children’s Online Privacy Protection Act (COPPA) and other applicable laws that protect children’s privacy. We do not knowingly collect personal information from children under 13 without verifiable parental consent. All data provided to us is collected with parental/guardian consent.


7. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and we will notify parents/guardians of significant changes via email. The “Effective Date” at the top of this page will reflect when the latest changes were made.

8. Contact Us

If you have any questions or concerns regarding this Privacy Policy or how your information is handled, please contact us at:

NShelter PO Box 542 contact@nshelter.org 864 502 8660

Visitation Guidelines Policy and Agreement

  1. Scheduling: Visitations are scheduled seven business days after the request is submitted. We understand the urgency of some situations and will make reasonable accommodations whenever possible.
  2. Recommended Presence: While not mandatory, we strongly recommend the presence of a family member or caregiver during our visit to provide support and ensure the comfort of the patient.
  3. Visitation Days and Hours: Visitations are scheduled for Thursdays and Saturdays between noon and 6 pm. However, we are willing to adjust visitation times based on the specific needs and policies of the healthcare facility.
  4. Hospital Policies: We will adhere to the visitation policies of the healthcare facility, including any restrictions or limitations they may have in place.

 Legal Protections:

  • The visitation form must be filled out accurately and completely by a surrogate or proxy if applicable.

Confidentiality, Privacy and Terms:

1. Hospital Regulations

The requester must share any relevant hospital regulations or requirements with our representative prior to the visit.

2. Escort Requirement

For the safety and privacy of the patient, the requester must arrange for a family member or caregiver to meet our representative at the front office and escort them to the patient’s room.

3. Patient Privacy

The requester must inform us of any specific privacy concerns or restrictions related to the patient’s condition or treatment.

4. Health Precautions

While we strive to maintain a safe environment, we are not responsible for any damage to medical equipment or the spread of infections. Our representatives will wear masks during visitations to minimize any potential risks.

5. Emergency Contact Information

The requester must provide at least two emergency contact persons, including their full names, relationship to the patient, phone numbers, and any relevant medical information.

6. Visitor Conduct

Visitors are expected to behave respectfully and responsibly during the visitation. This includes following all hospital rules and regulations, maintaining a quiet and calm demeanor, and refraining from disruptive behavior such as loud conversations or arguments.

Any behavior that disturbs the peace or compromises the safety and comfort of the patient, other visitors, or hospital staff may result in the immediate termination of the visitation.

7. Visitor Identification

All visitors must present valid photo identification upon arrival at the healthcare facility. This identification will be verified by hospital staff or security personnel before granting access to the patient’s room.

Visitors should also be prepared to provide the name of the patient they are visiting and any other relevant information requested by hospital staff.

8. Visitor Limitations

The number of visitors allowed during a single visitation may be limited based on the patient’s condition, the size of the patient’s room, and the hospital’s visitation policies.

In cases where visitor limitations apply, priority may be given to immediate family members or caregivers.

9. Visitor Health Screening

Visitors may be required to undergo health screenings before being allowed to enter the healthcare facility. This may include temperature checks, symptom assessments, or other screening measures deemed necessary by hospital staff.

Visitors who exhibit symptoms of illness or who have been exposed to contagious diseases may be asked to postpone their visitation until they are no longer at risk of spreading infection.

10. Visitor Age Restrictions

Visitors under the age of [insert age limit] must be accompanied by an adult at all times during the visitation.

Children should be supervised closely to ensure their safety and to minimize disruptions to the patient and other visitors.

11. Photography and Recording

Photography and recording devices, including smartphones, cameras, and audio recorders, may not be permitted during the visitation without prior authorization from the healthcare facility and the patient or their legal representative.

Any requests to take photographs or record audio or video during the visitation must be approved by hospital staff and the patient’s attending physician.

12. Cancellation Policy

If the requester needs to cancel or reschedule a visitation, they must notify Nutifafa Shelter as soon as possible to make appropriate arrangements.

Failure to provide sufficient notice of cancellation may result in delays or difficulties in scheduling future visitations.

13. Liability Waiver

By signing this agreement, the requester agrees to release Nutifafa Shelter, its officers, directors, employees, volunteers, and agents from any liability for injuries, damages, or losses that may occur during the visitation, except in cases of gross negligence or willful misconduct.

This waiver of liability extends to any claims arising from accidents, injuries, illnesses, property damage, or other incidents that occur during the visitation, whether caused by the actions or omissions of Nutifafa Shelter or any third parties involved.

14. Feedback and Evaluation

We welcome feedback from patients and their families regarding their experience with our visitation services. Feedback can be submitted via email to cancercare@nshelter.org or through our website.

Feedback may include suggestions for improvement, compliments for exceptional service, or concerns about any aspect of the visitation process. All feedback will be reviewed and considered by Nutifafa Shelter’s management team to inform future decisions and improvements.

15. Termination of Agreement

Nutifafa Shelter reserves the right to terminate this agreement at any time if the terms and conditions outlined herein are violated or if deemed necessary for the safety and well-being of the patient, our representatives, or others involved.

In the event of termination, Nutifafa Shelter will notify the requester or their designated representative as soon as possible and provide an explanation for the termination, if feasible.

Any outstanding visitation requests or scheduled appointments may be cancelled or rescheduled at the discretion of Nutifafa Shelter.

16. Governing Law

This agreement shall be governed by and construed in accordance with the laws of the State of South Carolina, without regard to its conflict of law provisions.

Any disputes arising out of or related to this agreement shall be resolved exclusively through the courts of the State of South Carolina, and the parties hereby consent to the jurisdiction and venue of such courts.

Contact Information: For any queries related to visitation or to report any issues or concerns, please contact us at cancercare@nshelter.org.

  • By clicking this box, I agree to the terms and conditions outlined in this Hospital Visitation Policy and Agreement.
  • By signing this agreement, the requester acknowledges that he/ she has the legal authority to request visitation on behalf of the patient, if applicable