Santa Terms and Conditions

This Agreement was last revised on October 1rst , 2022.

  1. INTRODUCTION

www.nshelter.org (“website”) owned and managed by Nutifafa Shelter(“we,” “us,” or “our”) welcomes you. 

We offer you access to our services through our “Website” (defined below) subject to the following Terms and conditions, which may be updated by us from time to time with or without notice to you.  We strongly recommend you please go through these Terms and Conditions. By accessing and using this Website, you acknowledge that you have read, understood, and agree to be lawfully bound by these terms and conditions and our Privacy Policy, which are hereby incorporated by reference (collectively, this “Agreement”). In case you do not agree with any of these terms, then please do not use the Website.

  1. DEFINITIONS
  • “Agreement” refers to this Terms and Conditions and the Privacy Policy and other documents provided to you by the Website;
  • “Service” or “Services” refersto any service shown below, which we may offer from our Website.
  • “User”, “You” and “Your” refers to the person who is accessing the website for taking or availing any service from us. User shall include the company, partnership, sole trader, person, body corporate or association taking services of this Website;
  • “We”, “us”, “our” are references to Nutifafa Shelter;
  • “Website” shall mean and include “https://www.nshelter.org, and any successor Website of the Company or any of its affiliates;
  • “Donor” refers to any user who donates to our organization;
  • “UserAccount” shall mean an electronic account opened for the customer for availing various services offered on the website;

III.         INTERPRETATION

  • All references to the singular include the plural and vice versa and the word “includes” should be construed as “without limitation”.
  • Words used herein regardless of the number and gender specifically used shall be deemed and construed to include any other number, singular or plural, and any other gender, masculine, feminine, or neuter, as the context requires.
  • Reference to any statute, ordinance or other law includes all regulations and other instruments and all consolidations, amendments, re-enactments, or replacements for the time being in force.
  • All headings, bold typing, and italics (if any) have been inserted for convenience of reference only and do not define limit, or affect the meaning or interpretation of the terms of this Agreement.
  1. INTRODUCTION AND SCOPE
  • Scope. These Terms govern your use of the Website and the Services. Except as otherwise specified, these Terms do not apply to Third-Party Products or Services, which are governed by their terms of service.
  • Eligibility: Certain Service of the Website is not available to minors under the age of 18 or to any users suspended or removed from the system by us for any reason.
  • Electronic Communication: When you use this Website or send e-mails and other electronic communications from your desktop or mobile device to us, you are communicating with us electronically. By sending, you agree to receive a reply communications from us electronically in the same format and you can keep copies of these communications for your records.
  1. SERVICES

NUTIFAFA SHELTER (NSHELTER) is an initiative of youth volunteers for social development non-profit.It intervenes in the prevention and fight against chronic diseases such as cancer, education, improvement of the living conditions of children and young people whose parents suffer from cancer or have died from cancer, raise awareness about the disease cancer especially in women and girls.

  1. MODIFICATIONS TO THE SERVICE

We reserve the right, atour discretion, to change, modify, add to, or remove portions of the Terms (collectively, “Changes”), at any time. We may notify you of changes by posting a revised version of the Terms incorporating the Changes to its Website. Your continued use of the Site following the posting of changes will mean that you accept and agree to the Changes.

VII.        ACCOUNT REGISTRATION

For accessing the website and using certain Resources, you may be required to provide specific information and to create a user ID and password to establish an account.

You accept that the details you provide about establishing any account are correct and that you will keep your details up-to-date. You are responsible for the security of all of your user names, passwords, and registration information (such as unique account identifiers or historical billing information), and you are solely responsible for any use (authorized or not) of your accounts. You agree to notify us immediately about any unauthorized activity regarding any of your accounts or other breaches of security. We may at our discretion suspend or terminate any of your user names and passwords at any time with or without notice.

VIII.       USER CONTENT

  1. Content Responsibility.

The website permits you to share content, feedback, etc. (“content”) but you are solely responsible for the content posted by you. You represent that you have required permission to use the content.

When posting content to the website, please do not post content that:

  • contains ill-mannered, profane, abusive, racist or hateful language or expressions, text, photographs or illustrations that are pornographic or in poor taste, inflammatory attacks of a personal, racial or religious nature;
  • is defamatory, threatening, disparaging, grossly inflammatory, false, misleading, fraudulent, inaccurate, unfair, contains gross exaggeration or unsubstantiated claims;
  • violates the privacy rights of any third party, is unreasonably harmful or offensive to any individual or community;
  • discriminates on the grounds of race, religion, national origin, gender, age, marital status, sexual orientation or disability, or refers to such matters in any manner prohibited by law;
  • violates or inappropriately encourages the violation of any municipal, state, federal, or international law, rule, regulation, or ordinance;
  • transmits viruses or other harmful, disruptive or destructive files ;
  • sends repeated messages related to another user and/or makes derogatory or offensive comments about another individual or repeats prior posting of the same message under multiple emails or subjects;
  • Information or data which are unlawfully obtained.

Any such submitted content that includes, but is not limited to the following, will be refused by us. If repeated violations occur, we reserve the right to cancel user access to the website without advanced notice.

  1. DONATIONS
  • All the Donations on this website shall be governed by our terms and conditions.
  • All donations are final. We also honor a refund if someone donates twice or more mistakenly within a short time.
  1. DONOR

Donations made and transactions performed through our Website are governed by the terms set forth herein and elsewhere in these Terms and conditions.

All Donations are at your own risk. When you make a Donation through the website, it is your responsibility to understand how your donation will be used.

We reserve the right to refuse to process donations by any Donor. This includes, without limitation, suspected collusion between the Donor bring about false impressions, mislead other Users or breach/ violate any law or further any charges imposed by issuing banks, or generally a breach of any government policies or laws.

  1. LIMITED GUARANTEE

By this Website:

  • We provide an opportunity for you to avail of the offeredservices from our Website.
  • We do not provide any warranty or guarantee that the Service descriptions are accurate, complete, reliable, current, or error-free. If a Service offered by the Website is not as described, your sole remedy is to inform us about Services for taking further action.

XII.        GEOGRAPHIC RESTRICTION

We reserve the right, but not the obligation, to limit the usage or supply of any service to any person, geographic region, or jurisdiction. We may use this right as per the necessity.

XIII.       USER RESPONSIBILITIES

  • You shall use the Service and Website for a lawful purpose and comply with all the applicable laws while using the Website;
  • You shall not upload, any content on the website that:

o           Defamatory, infringes any trademark, copyright, or any proprietary rights of any person or affects anyone’s privacy, contains violence or hate speech, including any sensitive information about any person.

  • You shall not use or access the Website for collecting any market research for some competing business;
  • You shall not misrepresent or impersonate any person or entity for any false or illegal purpose;
  • You shall not use any virus, hacking tool for interfering in the operation of the Website or data and files of the Website;
  • You will not use any device, scraper, or any automated thing to access the Website for any purpose without taking permission from us.
  • You will inform us about anything that is inappropriate or you can inform us if you find something illegalon the website;
  • You will not interfere with or try to interrupt the proper operation of the Website through the use of any virus, device, information collection or transmission mechanism, software or routine, or access or try to gain access to any data, files, or passwords connected to the Website through hacking, password or data mining, or any other means;
  • You will not cover, obscure, block, or in any way interfere with any advertisements and/or safety features (e.g., report abuse button) on the Website;
  • You will not take any action that levies or may levy (in our sole decision) an unreasonable or unreasonably big load on our technical arrangement; and
  • You will let us know about the unsuitable content of which you become aware. If you discover something that infringes any law, please let us know, and we’ll review it.

Although we’re not obligated to monitor access to or use of the Services or Content or to review or edit any Content, we have the right to do so to operate the Services, to ensure compliance with these Terms, and to comply with applicable law or other legal requirements. We reserve the right, in our sole and absolute discretion, to deny you access to the Website or any service, or any portion of the Website or service, without notice, and to remove any content.

XIV.       GENERAL CONDITIONS

  • We do not guarantee the accuracy, completeness, validity, or timeliness of information listed by us.
  • We make material changes to these terms and conditions from time to time, we may notify you either by prominently posting a notice of such changes or via email communication.
  • The website is licensed to you on a limited, non-exclusive, non-transferable, non-sublicensable basis, solely to be used in connection with the Service for your business use, subject to all the terms and conditions of this Agreement as they apply to the Service.
  • You acknowledge and agree that we are not responsible for addressing any claims you or any third party may have concerning the website;
  • Both you and we acknowledge and agree that in your use of the website you will comply with any applicable third-party terms of an agreement that may affect or be affected by such use.
  • The user shall use the website at its own risk.
  • You must follow your local and state laws while exchanging currency through our website;
  • Use of the Website is void where prohibited by applicable law.
  1. EXCLUSION OF LIABILITY

You understand and agree that we (a) do not guarantee the accuracy, completeness, validity, or timeliness of information listed by us or any third parties; and (b) shall not be responsible for any materials posted by us or any third party. You shall use your judgment, caution, and common sense in evaluating any prospective methods or offers and any information provided by us or any third party.

Further, we shall not be liable for direct, indirect consequential, or any other form of loss or damage that may be suffered by a user through the use of the www.nshelter.org Website including loss of data or information or any kind of financial or physical loss or damage.

In no event shall Nutifafa Shelter, nor its Owner, directors, employees, partners, agents, suppliers, or affiliates, be accountable for any indirect, incidental, special, eventful, or exemplary costs, including without limitation, loss of proceeds, figures, usage, goodwill, or other intangible losses, consequential from (i) your use or access of or failure to access or use the Service; (ii) any conduct or content of any third party on the Service; (iii) any content attained from the Service; and (iv) unlawful access, use or alteration of your transmissions or content, whether or not based on guarantee, agreement, domestic wrong (including carelessness) or any other lawful concept, whether or not we’ve been aware of the possibility of such damage, and even if a cure set forth herein is originated to have futile of its important purpose.

XVI.       RELEASE

You release us and our successors from all losses, damages, rights, demands, and actions of any kind, including personal injuries, death, and property damage, that are directly or indirectly related to or arising from your use of the Services (collectively, “Claims”).

XVII.      CONFIDENTIALITY

Any materials provided by the Client/Customer in the course of using our service shall be kept confidential by us as against third parties, unless the disclosure is required under the process of law or unless the disclosure is to our’s financial auditors or governing regulatory bodies. Disclosing or using this information for any purpose beyond the scope of this Agreement.

XVIII.     NO RESPONSIBILITY

We are not responsible to you for:

  • any losses you suffer because you cannot use our website at any time; or
  • any errors in or omissions from our website; or
  • any losses you may suffer by relying on any commentary, postings, or reviews (of our services or that of our partners) on our website; or
  • any unauthorized access or loss of personal information that is beyond our control.

XIX.       SPAM POLICY

You are strictly prohibited from using the Website or any of our’s Services for illegal spam activities (including gathering email addresses and personal information from others or sending any mass commercial emails), other than for the intended purposes of this website.

  1. THIRD-PARTY LINKS

The Website may comprise links to external or third-party Websites (“External Sites”).  These links are provided exclusively as ease to you and not as an authorization by us of the content on such External Sites.  The content of such External Sites is created and used by others.  You can communicate with the site administrator of those External Sites.  We are not accountable for the content provided in the link of any External Sites and do not provide any representations about the content or correctness of the information on such External Sites.  You should take safety measures (s) when you are downloading files from all these Websites to safeguard your computer from viruses and other critical programs.  If you agree to access linked External Sites, you do so at your own risk.

XXI.       PERSONAL INFORMATION AND PRIVACY POLICY

By accessing or using this Website, you approve us to use, store, or otherwise process your personal information as per our Privacy Policy.

XXII.      ERRORS, INACCURACIES, AND OMISSIONS

Every effort has been taken to ensure that the information offered on this Website is accurate and error-free. We apologize for any errors or omissions that may have occurred. We cannot give you any warranty that usage of the Website will be error-free or fit for purpose, timely, that defects will be amended, or that the site or the server that makes it available are free of viruses or bugs or signifies the full functionality, accuracy, reliability of the Website and we do not make any warranty whatsoever, whether express or implied, relating to fitness for purpose, or accuracy.

XXIII.     DISCLAIMER OF WARRANTIES; LIMITATION OF LIABILITY

The website and the service are provided on an “as is” and “as available” basis without any warranties of any kind, including that the website will operate error-free or that the website, its servers, or its content or service are free of computer viruses or similar contamination or destructive features.

We disclaim all licenses or warranties, including, but not limited to, licenses or warranties of title, merchantability, non-violation of third parties rights, and fitness for a particular purpose and any warranties arising from a matter of dealing, course of performance, or usage of trade. In relation with any warranty, contract, or common law tort claims: (i) we shall not be liable for any unintended, incidental, or substantial damages, lost profits, or damages resulting from lost data or business stoppage resulting from the use or inability to access and use the website or the content, even if we have been recommended of the possibility of such damages.

The website may comprise technical incorrectness or typographical errors or omissions. Unless required by applicable laws, we are not accountable for any such typographical, technical, or pricing errors recorded on the website.  The website may contain information on certain services, not all of which are available in every location.  A reference to a service on the websites does not suggest that such service is or will be accessible in your location.  We reserve the right to do changes, corrections, and/or improvements to the website at any time without notice.

XXIV.     COPYRIGHT AND TRADEMARK

The Website contains material, such as software, text, graphics, images, designs, sound recordings, audiovisual works, and other material provided by or on behalf of us (collectively referred to as the “Content”).  The Content may be possessed by us or third parties.   Unauthorized use of the Content may infringe copyright, trademark, and other laws.  You have no right to use the content, and you will not take any Content except as allowed under this Agreement.  No other use is allowed without prior written consent from us.  You must recollect all copyright and other proprietary notices contained in the original Content on any copy you make of the Content.  You may not transfer, provide license or sub-license, sell, or modify the Content or reproduce, display, publicly perform, make a derivative version of, distribute, or otherwise use the Content in any way for any public or commercial purpose.  The use or posting of the Content on any other Website or in a networked computer environment for any purpose is expressly prohibited.

If you infringe any part of this Agreement, your permission to access and/or use the Content and the Website automatically terminates and you must immediately destroy any copies you have made of the Content.

Our trademarks, service marks, and logos used and displayed on the Website are registered and unregistered trademarks or service marks of us.  Other company, product, and service names located on the Website may be trademarks or service marks owned by others (the “Third-Party Trademarks,” and, collectively with us, the “Trademarks”).  Nothing on the Website should be construed as granting, by implication, estoppel, or otherwise, any license or right to use the Trademarks, without our prior written permission specific for each such use.    None of the Content may be retransmitted without our express, written consent for every instance.

XXV.      INDEMNIFICATION

You agree to defend, indemnify, and hold us and our officers, directors, employees, successors, licensees harmlessfrom and against any claims, actions, or demands, including, without limitation, reasonable legal and accounting fees, arising or resulting from your breach of this Agreement or your misuse of the Content or the Website.  We shall provide notice to you of any such claim, suit, or proceeding and shall assist you, at your expense, in defending any such claim, suit, or proceeding.  We reserve the right, at your expense, to assume the exclusive defense and control of any matter that is subject to indemnification under this section.  In such case, you agree to cooperate with any reasonable requests assisting our defense of such matter.

XXVI.     MISCELLANEOUS

SEVERABILITY

If any provision of these Terms is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that the Terms will otherwise remain in full force and effect and enforceable.

TERMINATION

Term. The Services will be provided to you can be canceled or terminated by us. We may terminate these Services at any time, with or without cause, upon written notice. We will have no liability to you or any third party because of such termination. Termination of these Terms will terminate all of your Services subscriptions.

Effect of Termination. Upon termination of these Terms for any reason, or cancellation or expiration of your Services: (a) We will cease providing the Services; (b) you will not be entitled to any refunds or usage fees, or any other fees, pro-rata or otherwise; (c) any fees you owe to us will immediately become due and payable in full, and (d) we may delete your archived data within 30 days. All sections of the Terms that expressly provide for survival, or by their nature should survive, will survive termination of the Terms, including, without limitation, indemnification, warranty disclaimers, and limitations of liability.

ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties hereto concerning the subject matter contained in this Agreement.

DISPUTE RESOLUTION

If a dispute arises between you and the website www.nshelter.org, our goal is to resolve such a dispute quickly and cost-effectively. Accordingly, you and mobile application agree that we will resolve any claim or controversy at law or equity that arises between us out of this Agreement or the website and mobile application Services (a “Claim”) following this section entitled “Dispute Resolution.” Before resorting to these alternatives, you agree to first contact us directly to seek dispute assistance by going to Customer Service.

ARBITRATION OPTION

For any claim arising between you and www.nshelter.org (excluding claims for injunctive or other equitable relief), the party requesting relief may elect to resolve the dispute cost-effectively through binding non-appearance-based arbitration. A party electing arbitration must initiate such arbitration through an established alternative dispute resolution (“ADR”) provider mutually agreed upon by the parties. The ADR provider and the parties must comply with the following rules: (a) the arbitration will be conducted by telephone, online, and/or be solely based on written submissions, the specific manner will be chosen by the party initiating the arbitration; (b) the arbitration will not involve any personal appearance by the parties or witnesses unless otherwise mutually agreed by the parties, and (c) if an arbitrator renders an award the party receiving the award may enter any judgment on the award in any court of competent jurisdiction.

GOVERNING LAW AND JUDICIAL RECOURSE

The terms herein will be governed by and construed under the law of the United States of America and the State of South Carolinawithout giving effect to any principles of conflicts of law. The Courts of the State of South Carolinashall have exclusive jurisdiction over any dispute arising from the use of the Website.

 FORCE MAJEURE

We will have no liability to you, your users, or any third party for any failure to perform ouror its obligations under these Terms if such non-performance arises as a result of the occurrence of an event beyond the reasonable control of us, including, without limitation, an act of war or terrorism, natural disaster, failure of electricity supply, riot, civil disorder, or civil commotion or other force majeure event.

ASSIGNMENT

We shall have the right to assign/transfer this agreement to any third party including our holding, subsidiaries, affiliates, associates, and group companies, without any consent of the User.

FEEDBACK CONTACT

We welcome feedback, comments, and suggestions for improvements to the Services (“Feedback”). You can submit Feedback by emailing us contact@nshelter.org .

NShelter Parental/Guardian Consent Form

Tutoring Sessions for Children of Parents Affected by Cancer

1. General Information

I, the undersigned parent/guardian, hereby give permission for my child to participate in the tutoring program facilitated by NShelter at the local library chose on the registration form. I understand that this program is offered free of charge to children whose parents or guardians are affected by cancer, and is conducted by university students and retired school teachers volunteering their time to provide academic support.

2. Program Overview

The tutoring sessions will take place in a designated conference room at the local library during after-school hours. The program may cover a variety of academic subjects, and sessions are designed to support students in achieving their educational goals. The specific schedule will be arranged between NShelter and myself, with consideration of my child’s availability.

3. Permission for Participation

I understand that:

  • Participation in the program is voluntary, and I may withdraw my child at any time by notifying NShelter.
  • My child will be attending the sessions under the supervision of qualified tutors and volunteers.
  • While the program aims to enhance my child’s learning experience, I acknowledge that NShelter does not guarantee any specific academic results.

4. Consent to Contact and Scheduling

I agree to provide accurate contact information and understand that Nshelter may contact me via phone, email, or other methods to:

  • Confirm or modify session schedules.
  • Discuss my child’s academic progress.
  • Notify me of any issues, emergencies, or changes in the program.

I agree that my child will be available for the scheduled tutoring sessions and will notify Nshelter in advance if my child cannot attend a session.

5. Transportation Arrangements

I understand that I am responsible for transporting my child to and from the tutoring sessions, or arranging safe and reliable transportation NShelter and the library are not responsible for any incidents that occur during transportation to and from the sessions.

6. Health Information and Emergency Contact

I agree to provide any relevant health information about my child that may be necessary for the tutors to know, such as allergies, medical conditions, or special needs. In the event of a medical emergency, I authorize NShelter to seek necessary medical treatment for my child.

7. Consent to Use of Photos or Videos

I understand that photos or videos of the tutoring sessions may be taken for promotional purposes (e.g., on the organization’s website or social media). I hereby give my consent for my child to be photographed or recorded during program activities for these purposes. (Please check the appropriate box below.)

  • I consent to the use of photos/videos of my child for promotional purposes.

8. Code of Conduct


I understand that my child is expected to behave respectfully and adhere to the program’s code of conduct, as well as the rules set by the library. If my child fails to comply with these rules NShelter reserves the right to remove my child from the program.

9. Consent and Acknowledgment

I, the undersigned parent/guardian, acknowledge that I have read and understood the terms outlined in this Consent Form. I agree to allow my child to participate in the tutoring program, and I understand the expectations and responsibilities set forth herein.

NShelter Liability Waiver and Release Form

Effective Date: [Date of Signature]

Program Name: Tutoring
Location: Oconee County Library / Central Pickens Library
Tutoring Sessions for Children of Parents Affected by Cancer


This Liability Waiver and Release Form is entered into by the undersigned parent/guardian (“Participant”) and Nshelter (“Organization”) as a condition of participation in the tutoring program provided at the library chosen on the registration form and facilitated by NShelter.

1. Acknowledgment of Risks

I, the undersigned parent/guardian, acknowledge and understand that my child’s participation in the tutoring program involves inherent risks, including but not limited to:

  • Personal injury or accidents that may occur during tutoring sessions or while on library premises.
  • Emotional or psychological stress related to tutoring or educational activities.
  • Risks associated with transportation to and from the tutoring sessions (if applicable).

2. Assumption of Responsibility

I, on behalf of myself and my child, voluntarily assume all risks associated with my child’s participation in the tutoring program. I understand that these activities are provided free of charge by [Organization Name], and that my child’s participation is purely voluntary.

3. Waiver and Release of Liability


In consideration of NShelter allowing my child to participate in this program, I hereby release, discharge, and hold harmless Nshelter its employees, volunteers, agents, and representatives from any and all claims, actions, demands, or liabilities that may arise in connection with my child’s participation in the tutoring program, including but not limited to:

  • Injury, illness, or death arising out of participation.
  • Loss or damage to personal property.
  • Any other incident that may occur during participation in the program, whether arising from negligence or otherwise.

This waiver and release extend to [Library Name], its employees, agents, and representatives.

4. Medical Emergency Authorization


In the event of a medical emergency, I authorize NShelter and its representatives to take any necessary action to provide emergency medical treatment to my child, including calling emergency services or taking my child to a medical facility. I understand that any medical costs incurred will be my sole responsibility.

5. Agreement to Follow Program Guidelines

I understand that my child is required to adhere to the guidelines and policies of NShelter and the library hosting the tutoring program. Failure to comply with the rules may result in the dismissal of my child from the program.

6. Governing Law

This Liability Waiver and Release shall be governed by the laws of the State of South Carolina. Any disputes arising from this agreement shall be subject to the exclusive jurisdiction of the courts in [City/ Oconee County], South Carolina.

7. Parental/Guardian Consent and Acknowledgement

I certify that I am the parent or legal guardian of the minor named below and that I have the legal authority to execute this Waiver and Release Form on behalf of my child. By signing this document, I acknowledge that I have read and fully understand its contents and agree to its terms.

8. Signature

NShelter Code of Conduct Agreement

Effective Date: [Signed Date]


Program Name: Tutoring Program Location: [Library Name and Address as chose on the registration form] Tutoring Sessions for Children of Parents Affected by Cancer


NShelter is committed to providing a safe, respectful, and productive environment for all participants, including students, tutors, and volunteers. The following Code of Conduct outlines the expectations for behavior during the tutoring sessions. By signing this document, all participants agree to abide by these guidelines.

1. General Expectations for Students

As a participant in the tutoring program, I understand that:

  • Respect for Others: I will be respectful towards all tutors, volunteers, library staff, and fellow students. Bullying, teasing, or disrespectful behavior will not be tolerated.
  • Punctuality and Attendance: I will arrive on time for all scheduled tutoring sessions. If I am unable to attend, I will notify NShelter or the tutor in advance.
  • Focus and Participation: I will actively participate in the tutoring sessions, pay attention, and put in my best effort. Disruptive behavior or lack of cooperation will result in a warning, and repeated issues may lead to dismissal from the program.

Use of Library Space: I will respect the library’s property, follow all library rules, and use the facilities in a responsible manner. I will not damage library property, and I will help keep the space clean.

  • Electronic Devices: I will not use my phone or any electronic device during tutoring sessions unless it is required for academic purposes or with the tutor’s permission.Dress Code: I will wear appropriate clothing to the tutoring sessions that is neat, clean, and suitable for an academic environment.

 

2. General Expectations for Tutors and Volunteers


As a tutor or volunteer in the tutoring program, I agree to:

  • Professionalism: I will treat students, parents/guardians, and library staff with respect and professionalism at all times. I will refrain from any form of discrimination or harassment.
  • Preparation and Punctuality: I will arrive on time for all tutoring sessions and come prepared with the necessary materials and resources to assist students. If I am unable to attend a session, I will notify NShelter in advance and ensure proper coverage for the session.
  • Positive Learning Environment: I will foster a positive and inclusive learning environment, providing support, encouragement, and guidance to the students. I will be patient and considerate in addressing their academic needs.
  • Boundaries and Safety: I will maintain appropriate boundaries with all students and avoid any inappropriate behavior. I will report any concerns regarding student safety to NShelter or the appropriate authorities.
  • Confidentiality: I will maintain the confidentiality of student information and not share any details about students’ academic performance, personal information, or participation without parental/guardian consent.

 

3. Discipline and Behavioral Issues

  • First Warning: If a participant violates any part of this Code of Conduct, they will receive a verbal warning from the tutor or program administrator.
  • Second Warning: If the behavior continues, a second warning will be issued, and the parent/guardian will be contacted to discuss the issue.
  • Dismissal: If the behavior persists after the second warning, NShelter reserves the right to remove the participant from the program.

 

4. Zero-Tolerance Policy


The following behaviors will result in immediate dismissal from the tutoring program:

  • Violence or Threats: Any form of physical violence, aggressive behavior, or threats toward tutors, volunteers, students, or library staff.
  • Bullying or Harassment: Engaging in bullying, harassment, or discrimination against any individual based on race, gender, religion, sexual orientation, or any other protected characteristic.
  • Substance Use: Possession or use of alcohol, drugs, or other illegal substances during the tutoring sessions or on library property.

 

5. Agreement and Acknowledgement

By signing this document, I acknowledge that I have read and understood the Code of Conduct for NShelter’s tutoring program. I agree to abide by these rules and understand that failure to comply may result in my removal from the program.

Student Acknowledgment

Student Name: __________________________________
Student Signature: __________________________________
Date: __________________________________


Parent/Guardian Acknowledgment

Parent/Guardian Name: __________________________________ Parent/Guardian Signature: __________________________________
Date: __________________________________


Tutor/Volunteer Acknowledgment

Tutor/Volunteer Name: __________________________________ Tutor/Volunteer Signature: __________________________________
Date: __________________________________

Tutoring Privacy Policy

NSHELTER (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information we collect from parents, guardians, students, and tutors who participate in our free tutoring programs. This Privacy Policy outlines how we collect, use, store, and protect your information.

1. Information We Collect

We collect personal information from parents/guardians, students, and tutors to facilitate the tutoring program. This information may include:

  • Parent/Guardian Information: Name, phone number, email address, and relation to the student.
  • Student Information: Name, age, grade, school, and health-related information (if relevant, e.g., parent’s cancer diagnosis).
  • Tutor Information: Name, phone number, email address, academic background, and volunteer status.
  • Session Information: Attendance records, schedules, and academic progress notes.

2. How We Use Your Information

We collect and use this information solely for the following purposes:

  • Program Management: To contact parents/guardians and tutors regarding scheduling, changes, and updates.
  • Student Progress: To track academic progress and customize tutoring sessions.
  • Safety and Emergency Purposes: In case of medical or other emergencies during the sessions.
  • Legal Compliance: To comply with any legal requirements, including state laws and IRS regulations.

3. Information Sharing

We do not sell, trade, or otherwise transfer your personal information to outside parties, except:

  • With Your Consent: If parents/guardians agree to share information (e.g., consent for photo use).
  • With Libraries: Information shared with library staff to reserve rooms and manage scheduling.
  • With Tutors: Information shared with tutors to ensure they can provide personalized support to students.
  • For Legal Purposes: We may share information when required to comply with legal obligations or to protect our rights.

4. Data Security

We take reasonable precautions to protect your personal information. All data is stored securely, and access is limited to authorized personnel only. Security measures include:

  • Encryption: Sensitive data is encrypted when stored or transmitted.
  • Access Control: Only staff and volunteers with a need to know have access to personal information.
  • Third-Party Vendors: Any third-party services we use to manage data (e.g., scheduling tools) are compliant with privacy regulations.

5. Your Rights

Parents and guardians have the following rights concerning the personal information we collect:

  • Access and Correction: You may request access to your child’s personal information and request corrections if needed.
  • Data Deletion: You may request that we delete personal information when your child is no longer participating in the program.
  • Opt-Out: You may opt out of photo or video usage, data collection, or any promotional materials.

6. Children’s Privacy

We comply with the Children’s Online Privacy Protection Act (COPPA) and other applicable laws that protect children’s privacy. We do not knowingly collect personal information from children under 13 without verifiable parental consent. All data provided to us is collected with parental/guardian consent.


7. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and we will notify parents/guardians of significant changes via email. The “Effective Date” at the top of this page will reflect when the latest changes were made.

8. Contact Us

If you have any questions or concerns regarding this Privacy Policy or how your information is handled, please contact us at:

NShelter PO Box 542 contact@nshelter.org 864 502 8660

Visitation Guidelines Policy and Agreement

  1. Scheduling: Visitations are scheduled seven business days after the request is submitted. We understand the urgency of some situations and will make reasonable accommodations whenever possible.
  2. Recommended Presence: While not mandatory, we strongly recommend the presence of a family member or caregiver during our visit to provide support and ensure the comfort of the patient.
  3. Visitation Days and Hours: Visitations are scheduled for Thursdays and Saturdays between noon and 6 pm. However, we are willing to adjust visitation times based on the specific needs and policies of the healthcare facility.
  4. Hospital Policies: We will adhere to the visitation policies of the healthcare facility, including any restrictions or limitations they may have in place.

 Legal Protections:

  • The visitation form must be filled out accurately and completely by a surrogate or proxy if applicable.

Confidentiality, Privacy and Terms:

1. Hospital Regulations

The requester must share any relevant hospital regulations or requirements with our representative prior to the visit.

2. Escort Requirement

For the safety and privacy of the patient, the requester must arrange for a family member or caregiver to meet our representative at the front office and escort them to the patient’s room.

3. Patient Privacy

The requester must inform us of any specific privacy concerns or restrictions related to the patient’s condition or treatment.

4. Health Precautions

While we strive to maintain a safe environment, we are not responsible for any damage to medical equipment or the spread of infections. Our representatives will wear masks during visitations to minimize any potential risks.

5. Emergency Contact Information

The requester must provide at least two emergency contact persons, including their full names, relationship to the patient, phone numbers, and any relevant medical information.

6. Visitor Conduct

Visitors are expected to behave respectfully and responsibly during the visitation. This includes following all hospital rules and regulations, maintaining a quiet and calm demeanor, and refraining from disruptive behavior such as loud conversations or arguments.

Any behavior that disturbs the peace or compromises the safety and comfort of the patient, other visitors, or hospital staff may result in the immediate termination of the visitation.

7. Visitor Identification

All visitors must present valid photo identification upon arrival at the healthcare facility. This identification will be verified by hospital staff or security personnel before granting access to the patient’s room.

Visitors should also be prepared to provide the name of the patient they are visiting and any other relevant information requested by hospital staff.

8. Visitor Limitations

The number of visitors allowed during a single visitation may be limited based on the patient’s condition, the size of the patient’s room, and the hospital’s visitation policies.

In cases where visitor limitations apply, priority may be given to immediate family members or caregivers.

9. Visitor Health Screening

Visitors may be required to undergo health screenings before being allowed to enter the healthcare facility. This may include temperature checks, symptom assessments, or other screening measures deemed necessary by hospital staff.

Visitors who exhibit symptoms of illness or who have been exposed to contagious diseases may be asked to postpone their visitation until they are no longer at risk of spreading infection.

10. Visitor Age Restrictions

Visitors under the age of [insert age limit] must be accompanied by an adult at all times during the visitation.

Children should be supervised closely to ensure their safety and to minimize disruptions to the patient and other visitors.

11. Photography and Recording

Photography and recording devices, including smartphones, cameras, and audio recorders, may not be permitted during the visitation without prior authorization from the healthcare facility and the patient or their legal representative.

Any requests to take photographs or record audio or video during the visitation must be approved by hospital staff and the patient’s attending physician.

12. Cancellation Policy

If the requester needs to cancel or reschedule a visitation, they must notify Nutifafa Shelter as soon as possible to make appropriate arrangements.

Failure to provide sufficient notice of cancellation may result in delays or difficulties in scheduling future visitations.

13. Liability Waiver

By signing this agreement, the requester agrees to release Nutifafa Shelter, its officers, directors, employees, volunteers, and agents from any liability for injuries, damages, or losses that may occur during the visitation, except in cases of gross negligence or willful misconduct.

This waiver of liability extends to any claims arising from accidents, injuries, illnesses, property damage, or other incidents that occur during the visitation, whether caused by the actions or omissions of Nutifafa Shelter or any third parties involved.

14. Feedback and Evaluation

We welcome feedback from patients and their families regarding their experience with our visitation services. Feedback can be submitted via email to cancercare@nshelter.org or through our website.

Feedback may include suggestions for improvement, compliments for exceptional service, or concerns about any aspect of the visitation process. All feedback will be reviewed and considered by Nutifafa Shelter’s management team to inform future decisions and improvements.

15. Termination of Agreement

Nutifafa Shelter reserves the right to terminate this agreement at any time if the terms and conditions outlined herein are violated or if deemed necessary for the safety and well-being of the patient, our representatives, or others involved.

In the event of termination, Nutifafa Shelter will notify the requester or their designated representative as soon as possible and provide an explanation for the termination, if feasible.

Any outstanding visitation requests or scheduled appointments may be cancelled or rescheduled at the discretion of Nutifafa Shelter.

16. Governing Law

This agreement shall be governed by and construed in accordance with the laws of the State of South Carolina, without regard to its conflict of law provisions.

Any disputes arising out of or related to this agreement shall be resolved exclusively through the courts of the State of South Carolina, and the parties hereby consent to the jurisdiction and venue of such courts.

Contact Information: For any queries related to visitation or to report any issues or concerns, please contact us at cancercare@nshelter.org.

  • By clicking this box, I agree to the terms and conditions outlined in this Hospital Visitation Policy and Agreement.
  • By signing this agreement, the requester acknowledges that he/ she has the legal authority to request visitation on behalf of the patient, if applicable